Submission Portal
2026 abstract submission has now closed
If you have an abstract that has been accepted for presentation at this years conference, congratulations!
Follow the guidelines to submit a poster or presentation
Guidance for accepted abstracts
Please follow the below guidance on how to ensure your poster, oral poster presentation or podium presentation is created and submitted correctly
Oral podium presentations are 5 minutes each with 2 minutes for Q&A
Please adhere to the timing, you will not be permitted to present longer than 5 minutes and you will be penalised for running over time
Submit your presentation in PowerPoint format .pptx aspect ratio 16:9 widescreen
We will not accept pdf, Keynote or Google Slides links
We would recommend no more than 10 slides
Submit your slides before midnight November 7th to your Oxford Abstracts profile. Please use your submission ID as your file name. Late submissions will not be accepted.
Your slides will be uploaded to the venue laptop prior to the Conference
You must be registered for face to face attendance for the Conference
Oral poster presentations are 3 minutes followed by 2 minutes for Q&A
You will present while your poster is projected on screen. You will not be required to bring a hard copy print of your poster.
In order to optimally display your poster it should be landscape 16:9. Please aim to use 150-300 dpi images
Upload your poster to Oxford Abstracts via your login
Submit your post before midnight November 1st 2026 to your Oxford Abstracts profile. Late submissions will not be accepted.
Use your submission ID for the file name. Your poster should be a single page pdf
You must register for the Conference for in-person attendance
Please note: Oral poster submission deadline is later than the e-poster submission deadline
Your poster will be projected on screen during the Conference. You will not be required to bring a hard copy print of your poster.
In order to optimally display your poster it should be landscape 16:9. Please aim to use 150-300 dpi images
Upload your poster to Oxford Abstracts via your login
Submit your poster before midnight November 1st 2026 to your Oxford Abstracts profile. Late submissions will not be accepted.
Use your submission ID for the file name. Your poster should be a single page pdf
You must register for the Conference for in-person or virtual attendance
Please note: ePoster submission deadline is EARLIER than the oral poster submission deadline
Video presentation is 5 min total (including commentary), 1 min for Q&A.
Please send a video link by midnight November 7th that permits download so we may preload your video. Please also bring a backup version on the day on USB.
Submit Your Abstract Next Year
We are no longer accepting abstracts for this years conference
Case Report & Case Series
- Abstracts must be of surgical interest, suitable for an audience of consultants and surgical trainees
- The abstract should relate to original work.
- All submissions should be submitted via the submission link below to the most appropriate category.
- Abstracts will be considered for oral poster and eposter presentation
- After the submission deadline has closed, absolutely no changes can be made to the abstract.
- The total word count (excluding title and section headers) should not exceed 250 words.
- Abstracts are to be submitted as text only
- No more than a maximum of 6 authors should be listed.
- The abstract will be judged anonymously therefore, the body of the abstract should not contain information that can identify the authors OR institution
- Please ensure that the abstract has been reviewed and agreed by all of the named authors before submission.
- Where there is a conflict, EKSC committee will take the final decision on whether an abstract will be presented.
- All authors have a responsibility to ensure that the data submitted is accurate, is not extrapolated and fairly represents the presentation to be given at the meeting.
- Ensure appropriate consent has been obtained from patients represented in your case abstract
Submit a signed consent form. Download the one below or submit an appropriate alternative form
Audit & Quality Improvement Project
- Abstracts must be of surgical interest, suitable for an audience of consultants and surgical trainees
- The abstract should relate to original work.
- All submissions should be submitted via the submission link below to the most appropriate category.
- An abstract must not be submitted to more than one category.
- After the submission deadline has closed, absolutely no changes can be made to the abstract.
- The total word count (excluding title and section headers) should not exceed 250 words.
- Abstracts are to be submitted as text only.
- No more than a maximum of 6 authors should be listed.
- The abstract will be judged anonymously therefore, the body of the abstract should not contain information that can identify the authors or institution
- Please ensure that the abstract has been reviewed and agreed by all of the named authors before submission.
- Where there is a conflict, EKSC committee will take the final decision on whether an abstract will be presented.
- All authors have a responsibility to ensure that the data submitted is accurate, is not extrapolated and fairly represents the presentation to be given at the meeting.
- Ensure appropriate consent has been obtained from patients represented in your case abstract
Original Research
- Abstracts must be of surgical interest, suitable for an audience of consultants and surgical trainees
- The abstract should relate to original work.
- All submissions should be submitted via the submission link below to the most appropriate category.
- An abstract must not be submitted to more than one category.
- After the submission deadline has closed, absolutely no changes can be made to the abstract.
- The total word count (excluding title and section headers) should not exceed 250 words.
- Abstracts are to be submitted as text only.
- No more than a maximum of 6 authors should be listed.
- The abstract will be judged anonymously therefore, the body of the abstract should not contain information that can identify the authors or institution
- Please ensure that the abstract has been reviewed and agreed by all of the named authors before submission.
- Where there is a conflict, EKSC committee will take the final decision on whether an abstract will be presented.
- All authors have a responsibility to ensure that the data submitted is accurate, is not extrapolated and fairly represents the presentation to be given at the meeting.
- Ensure appropriate consent has been obtained from patients represented in your case abstract
Video
- Video submissions must be of surgical interest, suitable for an audience of consultants and surgical trainees
- The topic of video submissions can include topical presentations as well as operative surgery and surgical “how to” videos. The use of video must fundamentally enhance the presentation.
- The video and accompanying abstract should relate to original and unpublished work.
- All submissions should be be submitted via the Abstract Submission Form to the most appropriate category.
- An abstract must not be submitted to more than one category.
- After the submission deadline has closed, absolutely no changes can be made to the abstract.
- Video Abstracts must consist of sections consistent with the content of the video.
- The total word count (excluding title and section headers) should not exceed 250 words.
- Abstracts are to be submitted as text only with no tables, figures, diagrams.
- No more than a maximum of six authors should be listed.
- Complete video submissions of no longer than 5 minutes will be considered.
- Videos should be submitted as a URL link to an unlisted YouTube video. Your link will not be shared outside of the EKSC committee and judges. We will notify you when we no longer require access should you wish to change the privacy settings of your video submission.
- All video submissions should be submitted with narration for the benefit of the shortlisting judges. Submissions accepted for presentation will present their video with live commentary with narration removed on the day of the conference.
- Submissions will be judged anonymously therefore, the body of the abstract should not contain information that can identify the authors or institution
- Please ensure that the abstract has been reviewed and agreed by all of the named authors before submission.
- Where there is a conflict, EKSC committee will take the final decision on whether an abstract will be presented.
- All authors have a responsibility to ensure that the data submitted is accurate, is not extrapolated and fairly represents the presentation to be given at the meeting.
- Ensure appropriate consent has been obtained from patients represented in your case abstract
- Submit a signed consent form. Download the one below or submit an appropriate alternative form
Photo
- We invite submissions for photographs relating to the theme "Highs and Lows" An opportunity to highlight activities outside the clinical setting through photography
- The Photo Competition is open to all photographers of all ages
- All submissions should be be submitted via the Abstract Submission Form. Hard copies cannot be accepted
- Photographs must not have been previously published and must be taken within 24 months of the Submission Deadline
- You may enter a maximum of two photographs (black and white and colour)
- Your initial submission format cannot exceed 10mb, the size limit of our portal.
- Shortlisted entrants will be required to provide a higher quality image for final judging.
- You must include a title and caption of your photograph not exceeding 100 words
- Abstracts are to be submitted as text only.
- No more than a maximum of six authors should be listed.
- The abstract will be judged anonymously therefore, the body of the abstract should not contain information that can identify the authors or institution
- Photographers must seek the permission of people featured in the photograph (or the permission of guardians for photographs of minors) or events/properties before submitting your entry in order to ensure GDPR compliance. By submitting the EKSC will assume this permission is in place
- By submitting images the photographer grants EKSC licence to use the photograph in publicity for the Conference
- Photos will be posted to social media for a People's Choice Award based on number of likes
- Photos will also be judged by a panel of judges for a Judges' Choice Award