Privacy Policy

Last Updated: 08/07/2025

East Kent Surgical Conference (“we”, “our”, or “us”) is committed to protecting your privacy. This policy outlines how we collect, use, and safeguard your personal information when you interact with our website and services.

Authors submitting abstracts for consideration at the 8th East Kent Surgical Conference agree to the guidelines issued by the Conference Scientific Committee, including submission deadlines, formatting, and word limits.
Submissions are welcome from medical students, trainees, allied health professionals, and consultants. If categories are specified (e.g., student or consultant-led), authors must submit accordingly.
All abstracts must represent original work. Submissions previously presented elsewhere must explicitly state where and when this was presented and inclusion in the conference will be at the discretion of the committee.
A valid declaration of ethics approval is required for research involving human or animal subjects, and studies must comply with institutional and international research ethics standards.
Case reports and case series must have a signed patient consent form submitted at the time of submission of their abstract. The Conference patient consent is preferred but signed consent forms for other submission processes may be acceptable at the discretion of the Organising Committee.
Video submission must be submitted in the format requested by the Committee and may be subject to change at any time.

We use the collected data to:

Process and review abstract submissions
Facilitate ticket sales and event logistics
Communicate important event updates
Respond to inquiries and requests
Improve our website and services through analytics

We do not sell or rent your personal information. We may share data with trusted third parties that help us manage the conference (e.g., payment processors, IT service providers) under strict confidentiality agreements.

We implement reasonable security measures to protect your information, though no online system is 100% secure.

With your consent, we may send you future updates about conferences or related opportunities. You can opt out at any time by following the unsubscribe link in our communications.

Depending on your location, you may have the right to:
Access, correct, or delete your personal data
Object to certain uses of your data
Lodge complaints with a data protection authority
To exercise your rights, please contact us at EKHUFT.EKSC@NHS.net

We use essential and analytics cookies. By using our site, you agree to our use of cookies. You can manage cookie preferences through your browser settings.

We may update this policy periodically. All changes will be posted on this page with an updated effective date.

If you have any questions or concerns about this policy, please contact: Email: EKHUFT.EKSC@NHS.net